Logistics and Support Services

Display Booths

All Exhibit Booths are 9.5' x 9.5'. They are furnished with an eight-foot high back wall and 36" high side rails. Also supplied is an identification sign showing your company name, city, state and the booth number if ordered in advance. The facilities are fully carpeted, in a patterned carpet in your booth and adjacent aisle. Display materials may not extend above 12 feet high along the back wall and no higher than 36 inches on each side of the front 5 feet of your booth.

Euro Suites

All Euro Suites consist of a Display Area (approximately 13' x 15') with 36" high side rails and a conference table. Also supplied is an identification sign showing your company name, city, state and Euro Suite number. 

Conference Units

Conference Units A-B-C are completely walled with 8' high MIS panels and carpeted with an identification sign indicating company name, city, state and suite number.

Conference Units include a reception area plus 2, 3 or 4 meeting rooms (units A, B, C). Adjustments and modifications in the layout can be made for a small charge by contacting the Show Decorator by April 1. Also, you can order additional walls, tables and chairs at special EDS rates.

Hotel Suites

Hotel Suites are located in the guest room towers of the Mirage Hotel. A special suite form must be completed and returned in order for your suite to be set to your specifications.

Audio Visual Equipment

To arrange for a projector, screen, DVD player, or other audio visual equipment, complete and return the Audio/Visual Order Form, on the EDS Official Service Companies page, found in the Exhibitor Manual.

Badges

All EDS participants must be badged for admission to the Mirage. We will mail badges to you if your request is received by April 15th. Badges ordered after April 15th may be picked up in the Registration Area beginning Monday at 1:00 p.m.

Display Restrictions

Exhibit Booths, Euro Suites and Conference Units located in the Events Center may be used for displays not to exceed 12 feet high.

A sign or banner may be hung above your unit. Refer to the Show Decorator information on EDS Official Service Companies page, found in the Exhibitor Manual.

Hotel Suites are to be used primarily for the purpose of meetings and hospitality. Only display products that can be hand carried and fit on a table may be placed in these Suites.

Electricity

Electrical service may be ordered at the Exhibitor's expense from the official contractor. You will find the order form, prices and complete information included on our website on the EDS Official Service Companies page. 

Please note: If you are ordering food and beverage items that require electrical service (such as a coffee urn), you should make electrical arrangements in advance to avoid an on-site late charge for electrical service to your Exhibit Booth, Conference Unit or Euro Suite.

Exhibit Hall Hours

The Exhibit Hall, which is located in the Events Center, will be open from 9:00 a.m. to 5:00 p.m. on Wednesday and from 9:00 a.m. to 5:00 p.m. on Thursday. Meetings may be held in the hall outside of the official hours if all meeting participants are wearing a badge.

Fax and Photocopying

Fax and photocopying services as well as other business services are available from the Business Center.

Food and Beverage

Information on ordering food and beverage at the Hotel can be found on the main page of the Exhibitor Manual. The Hotel will accept major credit cards, checks, cash, or if approved in advance, direct billing for payment.

Furniture

To arrange for tables and chairs for your Booth, Euro Suite, or Conference Unit, please refer to the Show Decorator information further down this page.  You will find details about types of conference tables and chairs, sofas, shelves, pricing, etc. 

Move-In

Exhibitors may begin to set up their Exhibit Booth, Euro Suite, or Conference Unit on Monday at 2:00 p.m. The Events Center will be open to exhibitors on Monday afternoon and all day Tuesday. Set-up must be completed by 9:00 a.m. on Wednesday. During set-up, access to the floor is by badge only. Service badges may be obtained from Show Management in the on-site Show Office.

All freight must be delivered and crates removed from your booth by Tuesday at 7:00 p.m. No heavy equipment will be allowed on the Show Floor on Wednesday.

Move-Out

Exhibitors and Conference Room participants may begin dismantling their displays after 5:00 p.m. on Thursday and continue until Friday at noon, when the Hotel must be completely cleared.

Security

Show Management will post guards during move-in, show days and move-out. However, participants are solely responsible for the contents of their space prior to, during and after the Show hours. If you feel additional security is needed for valuable equipment or products, please make the necessary arrangements.

Shipping

Details to follow.

EDS Show Directory

The EDS Show Program and Directory is a very important tool used during and after EDS. Distributors, Reps and Manufacturers refer to it throughout the year. Your company listing can include product information and names of key distribution contact personnel who are attending EDS.

Your listing in the Show Directory will include your pre-assigned space (unless you specifically instruct the Show Corporation not to publish the number). There is no charge for your listing in the Show Directory.

You can enhance the value of your listing and increase your exposure to this targeted audience by purchasing display advertising. Complete details are listed or contact the Show Manager, Gretchen Oie to obtain rates, specifications and information about special positions.

Signage

Show Management will arrange for sign boards listing companies with Hotel Suites to be placed in the main elevator well on each floor of the hotel, and in the Show Registration Area foyer. Management will also prepare Conference Unit, Euro Suite and Exhibit Booth directional signs and major aisle signs.